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Best Practices in Customer Service
Can you share how you handle customer complaints and how you build rapport with customers?
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23 Replies
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I learned a lot from the recent webinar we attended, it was all about handling customer complaints and building customer service excellence. To handle customer complaints most calmly and excellently as possible so that you can make a conversation wherein you will understand each other’s point of view in the given scenario.
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me too
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Understanding the situation helps in handling customers, I for once experienced a karen type of customer, but it all ends well.
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Listening carefully to your customer’s concerns is a good practice in creating a positive customer experience
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providing excellent customer service involves a combination of active listening, empathy, prompt and effective problem-solving, and building rapport with customers. By following these best practices, you can build a loyal customer base and create positive word-of-mouth about your business.
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Customer complaints is the reason why they call for help in the first place. What you have to do is to, listen to their concerns carefully, provide the solutions calmly, try to make them understand the situation and ask for a feedback if ever the problem was resolved peacefully. Always control your temper and be professional
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Assess the situation calmly.
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listen carefully to the customer and provide some solution in a calmly way and don’t fight back
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I would approach and speak them in calm tone and explain how/what should be done to address their complaint. it is important to maintain your calmness in this situation it can be very helpful for me and the customer
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For me, you should remain calm, listen to their concerns, understand the situation, apologize for any inconvenience caused, and try to fix the problems.
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I agree with you!
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When dealing with customer complaints, the best methods to use that I’ve learned from our DOT workshop are G.U.E.S.T and H.E.A.R.T
G – greet
U – understand the needs
E – educate
S – satisfy or exceed their needs/expectations
T – thank themH – hear them out
E – empathize
A – apologize
R – resolve the problem
T – thank themAlways thank the customer after solving the problem!
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Love this! Thanks 🤩
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Yes! I like how you used what we learned in the D.O.T. workshop! 🤍
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Empathy, communication, and positive resolution are key to providing top-notch customer service.
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I agree! 🙌
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This is so true. You have to understand where they are coming from to be able to address the concern.
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For me it’s important to listen carefully to the customer’s concerns and empathize with their situation. Remain calm, patient, and professional throughout the interaction, and make sure to address their concerns in a timely and effective manner.
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I agree with you! Being calm in most situations is power.
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I think listening and understanding are the best ways to handle customer complaints. You have to hear and understand their problems in order to provide them with solutions. You need to give them assurance that they are heard and understood and that you are aware of their situation. Try to put yourself in their situation.
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For me, the best practices in customer service involve treating customers with respect, actively listening to their concerns, offering solutions to their problems, and continuously seeking feedback to improve the customer experience.
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Best practices in customer service encompass a range of strategies and techniques aimed at satisfying customers and building long-term relationships. Firstly, effective communication is vital, as it allows for a clear understanding of customer needs and expectations. Additionally, trained and knowledgeable staff should be readily available to offer prompt assistance and address any concerns. Furthermore, proactive customer service involves anticipating potential issues and resolving them proactively, rather than reacting after the fact. Finally, a focus on continuous improvement ensures that customer service processes are regularly evaluated and revamped to provide the best experience possible. By adhering to these best practices, businesses can foster customer loyalty and create a positive reputation in the market.
